November 9-10, 2018
Bedford High School
8285 Jackman Rd.
Temperance, MI 48182
03:00 PM Venue set up
05:00 PM Volunteer report time
06:30 PM Early registration and inspection for teams
09:00 PM Pits close
06:00 AM Volunteers report
07:00 AM Doors opens to teams
08:00 AM Inspections and Judging
10:15 AM Drivers meeting
10:30 AM Opening ceremonies
11:00 AM Qualification matches
12:30 PM Lunch
01:00 PM Qualification matches
04:45 PM Alliance selections
05:00 PM Elimination rounds
06:30 PM Closing ceremonies
07:00 PM Event teardown
- Friday: Team Load-in/Early Inspections is optional but highly recommended.
- Saturday: ALL teams must be at the event venue and checked in by 8am on Saturday. Please contact your Event Coordinator if your team will not be on site by this time.
For the event’s list of participating teams, see the “Event Specific Information” linked in the right sidebar.
Event placement is done by FIRST in Michigan FTC and not at the event level. Any questions about your team’s event placement, please contact Tammy Damrath at firstname.lastname@example.org.
WHAT TO BRING
- Event Fee: $100 per team. Payment is usually accepted at event check-in.
- Check with your Event Coordinator as to remittance options that are accepted by the event i.e checks, credit card, PayPal.
- If paying by check:
- Make checks payable as directed by the Event Coordinator
- Include the team number(s) on the memo line.
- Event Fee is NOT covered by any of the season’s grants.
- Receipts available upon request. Please contact the Event Coordinator.
Consent and Release Forms:
Required at each event where a team member/coach/mentor is participating. Two versions for each person must be turned in at event check-in.
- FIRST HQ Consent and Release Form
- Electronically signed through the individual’s FIRST Account. Team must be using the “Team Dashboard produced roster” as it indicates that the electronically signed form is on file with FIRST HQ.
- OR a signed paper version.
- FIRST in Michigan Consent and Release Form
- Signed paper version.
Resource to share with team parents: Guide to Youth Team Member Registration process with FIRST HQ https://www.firstinspires.org/sites/default/files/uploads/resource_library/youth-registration-guide-v3.pdf.
Required at each event where the team is participating. Turned in at event check-in. The Roster should include all team members/coaches/mentors in attendance at the event. There are two ways to produce a roster. Choose one.
1) Team Dashboard produced roster
- On Team Dashboard, under Team Contacts/Roster section, click “Contact Options”, choose “Print Team Roster”. On Team Contacts page, click “Print Roster”.
- Team members/coaches/mentors not listed on the Team Dashboard produced roster must be written in.
- Consent and Release forms requirement:
- FIRST HQ Consent and Release Form:
- Individuals who have a signed electronic FIRST HQ Consent and Release Form will have a “check” in the “Consent Form” column.
- All other individuals will need to turn in a paper FIRST HQ Consent and Release Form.
- FIRST in Michigan Consent and Release Form:
- Signed paper form is needed from ALL team members/coaches/mentors in attendance at the event.
- FIRST HQ Consent and Release Form:
- Example of a Team Dashboard produced roster.
2) Coach produced roster
- Roster template (excel). Roster Template (pdf)
- Download and customize for your team’s use. Include all team members/coaches/mentors who will be in attendance at the event.
- Paper versions of BOTH the FIRST HQ and the FIRST in Michigan Consent and Release forms are required for ALL team members/coaches/mentors in attendance at the event.
Teams are expected to provide one full day volunteer at each event where they participate.
- Minimum age for a volunteer is 13 years old. Most roles are best suited to those over 18 years of age or high school upperclassmen with the proper skill set.
- Team affiliated volunteers cannot serve as judge or referee at the event where their team participates.
- Many FTC event roles do not require any specialized skills or training.
- To sign up to volunteer: Volunteer Registration Step by Step Guide.
- Contact the event’s Volunteer Coordinator (contact info at the top of this page) with questions.
Teams are expected to have and bring their own safety glasses – enough for each of their team members and mentors in attendance at the event. Team members and mentors are expected to wear their safety glasses (over their eyes) at all times while in the pit area and on the competition field. Please share this safety expectation with family members, friends that are visiting your team at the event.
The safety glass tables found at the entrance to the pit areas at events are for guest and visitor use only. Not for teams.
Per Game Manual 1 > Tournament Rules > T15 – All Team members, coaches, and their guests must wear ANSI Z87.1 certified safety glasses while in the Pit or Competition Area. Prescription glasses with ANSI Z87.1 approved commercial off the shelf side shields are also allowed.
Teams/team members that don’t bring safety glasses to events or don’t wear their safety glasses in the prescribed areas at events are indicating that they choose not to be in compliance with this FIRST and FIRST in Michigan safety rule. Please don’t be one of these teams – bring and wear your safety glasses.
FTC team pit size is variable from event to event and space is often tight. Each team will have assigned a rectangular table to serve as their pit area. It will be labeled with your team number. This is your home base for the day. Teams may decorate their pit to reflect their team spirit but pit decor may not extend past the team’s allocated space and/or table.
Power will be provided to each pit. Teams should bring an extension cord and a power strip in order to tap into the power supply. Label all equipment.
Any work that is likely to create significant dust or debris (like drilling) should not be done in the pit area. Any work likely to cause sparks (dremel) or strong odors (gluing) will need to be done outside of the venue. Teams may bring battery powered screwdrivers, as long as they are not used to drill or grind.
- Spare parts
- Extension cord (10 foot)
- Power strip (6 outlet)
- Chargers for phones, robot battery, laptop
- Game pads
- Engineering Notebook
- Control Award Submission Sheet
- Team swag
Teams are expected to behave in a gracious and professional manner at events. This goes for team coaches and mentors as well. Just in the way that positive behavior, that exemplifies the values of FIRST, reflects positively on a team; negative behavior will reflect poorly on a team. Judges are informed by event volunteers when stellar behavior and actions are noted – but they are also informed when poor behavior and actions are noted. The true test of gracious professionalism is when things aren’t going well. Coaches and mentors are asked to monitor team behavior and to set a good example for their team members and model appropriate behavior at all times.